Admin Accounting Clerk - Accounts Receivable
Potandon Produce Potandon Produce Idaho Falls, ID Idaho Falls, ID Full-time Full-time $17 - $18 an hour $17 - $18 an hour 14 hours ago 14 hours ago 14 hours ago Primary Function:
Make calls to customers with delinquent accounts.
Receipt, collect, and research accounts receivable from direct (live) checks.
Attend weekly meetings with each salesperson and their sales associate to discuss payment discrepancies and accounts receivable customer planning.
Provide reporting of accounts receivable past due balances, overpayment, deductions, and short pays along with research for each file reported every other week.
Report any payment disruption and/or related information to the accounts receivable supervisor as well as update notes in Famous Software system of all communications with customer and sales department.
Minimum
Qualifications:
Professional phone and communication skills are needed.
Ten-key, word processing, Excel or spreadsheet skills are required.
A basic accounting knowledge is helpful.
Knowledge of PACA laws and procedures is also helpful.
Duties and
Responsibilities:
Receipting/balancing of cash received through the Lockbox in Famous software system.
Balance cash receipts each day for direct deposits and live checks into current banks.
Utilize and update Daily Deposits.
Act as backup person to enter customers invoices on external portals.
Utilize customer website to collect backup and remittance information.
Run Aged List:
Run over 21 days ageing report for each salesperson that you have responsibility for that customer to review during weekly accounts receivable meetings.
Research all deductions, short pays, overpays and open invoices over 28 days on the aged list for customers as assigned.
Track and manage various sale representative's customers' accounts receivable by reviewing the aged lists daily.
Additional research and run any special reports, create spreadsheets to aid Sales in resolution/management of their A/R accounts.
Contact customers via direct calls and or through fax/email/website for all unpaid invoices over 21 days old not receipted.
Keep track of all contacts made and actions taken to resolve late pays and payment discrepancies as well as customer requests regarding billing and payment processes using notes section of invoice entry screen in Famous software system.
Process deductions, short pays and overpays in the following manner:
Contact customers via direct calls, fax, email, or website to confirm deductions and short pays to correct invoice numbers.
Research the reason for short pays, deductions and overpays.
Contact customers regarding backup for deductions and short pays, specific deductions meanings as needed.
Prepare and send necessary and appropriate invoice information to customers for collection of balance dues or short pay, including Customer Statements as required.
As indicated on valid backup and with approval from the salesperson or associate, write up changes to invoice registers to reflect adjustments for deductions, short pay, or overpays.
After adjustments are entered, review copies of invoice registers and follow-through with any requests or instructions from sales associates (i.
e.
, moving money, miscellaneous invoices, mail corrected invoice, etc.
) After the accounting clerk provides the reprinted corrected invoices, mail them out and then make note of doing so in the notes section of invoice entry screen in Famous.
Scan/Index A/R documents into Laserfische and/or enter information specific to your customers.
Act as backup for Invoice procedure when Invoicing Clerk is absent.
Backup for weekly check run.
Assist Salespeople and other accounting personnel in processing adjustments.
Reporting:
Assist A/R Supervisor as requested.
Answer credit inquiries from outside companies as requested by A/R Supervisor.
Provide phone coverage backup for front desk as needed.
Additional duties as assigned.
Job Type:
Full-time Pay:
$17.
00 - $18.
00 per hour Expected hours:
No less than 40 per week
Benefits:
401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Vision insurance Physical setting:
Office Schedule:
8 hour shift Monday to Friday Overtime
Experience:
Accounts receivable:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Make calls to customers with delinquent accounts.
Receipt, collect, and research accounts receivable from direct (live) checks.
Attend weekly meetings with each salesperson and their sales associate to discuss payment discrepancies and accounts receivable customer planning.
Provide reporting of accounts receivable past due balances, overpayment, deductions, and short pays along with research for each file reported every other week.
Report any payment disruption and/or related information to the accounts receivable supervisor as well as update notes in Famous Software system of all communications with customer and sales department.
Minimum
Qualifications:
Professional phone and communication skills are needed.
Ten-key, word processing, Excel or spreadsheet skills are required.
A basic accounting knowledge is helpful.
Knowledge of PACA laws and procedures is also helpful.
Duties and
Responsibilities:
Receipting/balancing of cash received through the Lockbox in Famous software system.
Balance cash receipts each day for direct deposits and live checks into current banks.
Utilize and update Daily Deposits.
Act as backup person to enter customers invoices on external portals.
Utilize customer website to collect backup and remittance information.
Run Aged List:
Run over 21 days ageing report for each salesperson that you have responsibility for that customer to review during weekly accounts receivable meetings.
Research all deductions, short pays, overpays and open invoices over 28 days on the aged list for customers as assigned.
Track and manage various sale representative's customers' accounts receivable by reviewing the aged lists daily.
Additional research and run any special reports, create spreadsheets to aid Sales in resolution/management of their A/R accounts.
Contact customers via direct calls and or through fax/email/website for all unpaid invoices over 21 days old not receipted.
Keep track of all contacts made and actions taken to resolve late pays and payment discrepancies as well as customer requests regarding billing and payment processes using notes section of invoice entry screen in Famous software system.
Process deductions, short pays and overpays in the following manner:
Contact customers via direct calls, fax, email, or website to confirm deductions and short pays to correct invoice numbers.
Research the reason for short pays, deductions and overpays.
Contact customers regarding backup for deductions and short pays, specific deductions meanings as needed.
Prepare and send necessary and appropriate invoice information to customers for collection of balance dues or short pay, including Customer Statements as required.
As indicated on valid backup and with approval from the salesperson or associate, write up changes to invoice registers to reflect adjustments for deductions, short pay, or overpays.
After adjustments are entered, review copies of invoice registers and follow-through with any requests or instructions from sales associates (i.
e.
, moving money, miscellaneous invoices, mail corrected invoice, etc.
) After the accounting clerk provides the reprinted corrected invoices, mail them out and then make note of doing so in the notes section of invoice entry screen in Famous.
Scan/Index A/R documents into Laserfische and/or enter information specific to your customers.
Act as backup for Invoice procedure when Invoicing Clerk is absent.
Backup for weekly check run.
Assist Salespeople and other accounting personnel in processing adjustments.
Reporting:
Assist A/R Supervisor as requested.
Answer credit inquiries from outside companies as requested by A/R Supervisor.
Provide phone coverage backup for front desk as needed.
Additional duties as assigned.
Job Type:
Full-time Pay:
$17.
00 - $18.
00 per hour Expected hours:
No less than 40 per week
Benefits:
401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off Vision insurance Physical setting:
Office Schedule:
8 hour shift Monday to Friday Overtime
Experience:
Accounts receivable:
1 year (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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